https://handbook.gradientmetrics.com/operations/finance/ Recent content in Finance on Handbook Hugo -- gohugo.io https://handbook.gradientmetrics.com/operations/finance/finance-day-checklist/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/finance-day-checklist/ Introduction Checklist Client Billing Vendor Invoices Quickbooks Cash Flow Frog Ramp (Finance Fridays only) Monthly Reconciliation Process Introduction This document serves as an overview of tasks done on “finance days,” also know as Money Monday, Wealth Wednesdays, and Finance Fridays. Checklist Client Billing Review open invoices in Quickbooks: Sales > Invoices > Status: Unpaid > look for statues that are “Sent” or “Viewed” Reconcile any Unbilled Income: Sales > All Sales > Unbilled income Match any new payments with invoices: Transactions > Bank Transactions> For Review: look at both Wells Fargo accounts Review, finalize, send client invoices due to be sent Reconcile with Opportunity Tracking Vendor Invoices Review vendor invoice submissions, submit new ones to bill. https://handbook.gradientmetrics.com/operations/finance/month-end-close/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/month-end-close/ Introduction Process Review P&L Report Review/Complete Q&A Worksheet Budget vs. Actual Report Final Reconciliation Introduction This document serves as information on the Month End Close process. Process Email is received monthly, usually (but not always) around the 3rd Thursday of the month, with a P&L Report and Q&A Sheet attached. Recurring Jira issue for month end close, is created every third Sunday of the month (assigned to Amy). https://handbook.gradientmetrics.com/operations/finance/cashflow-frog/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/cashflow-frog/ Introduction Scenarios Adding Projections Passthrough Expenses Account Mapping Introduction This document serves as instructions on how to manage Gradient’s Cash Flow Frog account and forecast. Gradient has not been using the Planned vs. Actual feature thus far. Recommend looking into using it moving forward. More information. Scenarios Multiple scenarios can be created by clicking on the + icon at the top of the dashboard. https://handbook.gradientmetrics.com/operations/finance/vendor-invoices/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/vendor-invoices/ Introduction Invoice Submission Process Introduction To streamline the invoice submission process, all invoices will be processed through the below steps and submitted to Gradient’s AP Platform for processing and payment. All invoices must be submitted through this process for proper tracking and processing. Invoice Submission Process Gradient employee receives invoice from Vendor by email. This is commonly the Project Manager for a client project, or a department lead (such as Operations). https://handbook.gradientmetrics.com/operations/finance/contractor-invoices/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/contractor-invoices/ Introduction Remote.com Management Adding New Contractor Process Justworks Management Adding New Contractor Process Introduction This document serves as the process for payment of contractor invoices. Gradient uses two different platforms for paying contractors: Remote.com and Justworks. Generally, Remote is used for payment of Gradient “full-time” contractors and non-US based contractors hired for smaller projects, whereas Justworks is used for payment of US-based contractors hired for smaller projects (such as the survey reviewer panel). https://handbook.gradientmetrics.com/operations/finance/accounts-payable/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/accounts-payable/ Introduction Process Introduction This document serves as the process for all external invoices submitted to Gradient for payment. Process Invoice receiver submits invoice per the Invoice Submission process (Handbook) and Vendor Invoice Submission form. Airtable notifies billing@gradientmetrics.com (and any other designated email address) of the submission to the Finance base > Vendor Invoices table. You are able to click into the record directly from the email. https://handbook.gradientmetrics.com/operations/finance/medical-insurance/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/medical-insurance/ Introduction TakeCommand Management Process Introduction This document serves as the process for reimbursing full-time United States based Gradient staff for their medical benefits using TakeCommand and Justworks. TakeCommand Management Due to the nature of Gradient’s small size, we use an ICHRA platform, TakeCommand, to manage our medical benefits. Employees can either select their insurance through TakeCommand’s “market” or “bring your own.” Remember to add new employees (if they are US-based) to the system ASAP because it can take some time to get them set up. https://handbook.gradientmetrics.com/operations/finance/ramp-instructions/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/ramp-instructions/ Introduction Communication Preferences Credit Cards Using Your Card Recording Expenses Virtual Card Requirements Receipt Memo QuickBooks Category QuickBooks Customer/Job Billable Physical Card Requirements Adding Receipts Accidental Charges Unrecognized Charge Alert Thresholds Reimbursements Reimbursement Requirements Ramp Best Practices Ramp Tips & Tricks Introduction Gradient uses the Ramp platform to manage employee-incurred expenses. During the onboarding process, you will receive an email invitation to accept your new virtual credit card and activate your Ramp account. https://handbook.gradientmetrics.com/operations/finance/ramp-admin/ Mon, 01 Jan 0001 00:00:00 +0000 https://handbook.gradientmetrics.com/operations/finance/ramp-admin/ Introduction General Management Cards Changing Limits Locking Cards Default Accounts Account Mapping Reimbursements Introduction This document serves as documentation of administrative management of the Ramp platform. General Management Cards Changing Limits Go to Cards Click on card to change At the bottom of the new screen, click Edit Update Amount Save Changes Locking Cards Go to Cards Select card to lock At the bottom of the new screen, click Lock Card will update with locked information Can be unlocked the same way History of locking etc.